Seafarer Database and Documents
Seafarer profiles, file uploads, certificate expiry dates and voyage history. Everything in one place, without Excel.
🚀 START YOUR BUSINESS
Crewing from Zero
Online office for those who want to start a crewing business or organize their current work. Documents, contracts, crew list, crew change and salary tables — everything in one place.
Who Seaman Guide is For
🌱
Beginners in Crewing
Want to start a business from scratch without an office and programmers — get a ready-made system "turnkey".
💼
Freelancers and Sub-agents
Manage seafarers, documents and jobs in one system, instead of Excel and chats.
🏢
Small Crewing Companies
Replace scattered files and tables with an online office accessible from anywhere in the world.
🚢
Small Fleet Shipowners
Get a complete package of documents for seafarers: contracts, crew list, crew change, invoices.
What You Need to Start a Crewing Business
📚
1. Understanding Basic Industry RulesMaritime law, certificate requirements, basic formalities from the shipowner side.
⚖️
2. Minimum Legal PackageContract with seafarer and VAT contract with shipowner — ready templates are in the system, lawyer only needs to adapt them for you.
🗂️
3. Clear Work StructureWho searches for seafarers, who communicates with shipowner, who checks documents and prepares for voyage.
📁
4. Document Management SystemUnified document storage, expiry dates, reminders and voyage history.
🔧
5. Tools for Jobs and CommunicationJob posting, email campaigns, Telegram bot, sending document package to shipowner.
✨
6. Platform That Connects EverythingThis is exactly what Seaman Guide Office does — your online office for crewing.
From idea to working crewing agency
What Seaman Guide Provides for Starting from Zero
Everything you need to launch and run a crewing business — database, contracts, crew lists, salary tables and marketing tools in one connected platform.
Crew List and Crew Change
Online crew list and port-format crew change forms with auto-fill from your database. Export to PDF in a couple of clicks.
Contracts and VAT Agreements
Ready templates for "seafarer–shipowner" contract and "crewing–shipowner" VAT agreement with auto-fill from database.
Salary Tables and Invoices
Salary calculation, payroll tables and invoice generation with your logo and details in a few clicks.
Vacancy Publishing
Publish jobs on website and Telegram channels in 2 minutes. Track responses and connect candidates to your database.
Automation and Reminders
Auto-reminders for certificate expiry, contracts and planned rotation. Less chaos, more control over your crewing pipeline.
How It Works in Practice
1️⃣
Step 1
Create Account and Company Profile
Add logo, contact details, set up access. Platform is ready to work immediately.
2️⃣
Step 2
Invite Seafarers and Fill Database
Send link or QR code, seafarers upload documents and forms themselves. You only check and approve.
3️⃣
Step 3
Prepare Package for Shipowner
Crew list, crew change, contract, VAT agreement, salary tables and invoices — generated in a few clicks.
Ready to Launch Your Crewing Business?
Seaman Guide gives you a system that helps you look like a professional company from day one. Just start, we've already built the platform for you.